Privacy Policy

Organization: Vayidom

Effective Date: 9/4/25

Last Updated: 9/4/25

1. Introduction and Scope

Vayidom ("we," "our," or "us") is committed to protecting the privacy and personal information of all individuals who visit our website at www.vayidom.com (the "Website"). This Privacy Policy explains how we collect, use, share, and protect your personal information in connection with our charitable activities and services.

This Privacy Policy applies to all information collected through our Website, including when you provide contact information, leave comments on videos, or interact with our content. By using our Website, you consent to the collection and use of your information as described in this Privacy Policy.

2. Information We Collect

We collect several types of information to support our charitable mission and improve your experience on our Website:

2.1 Personal Information You Provide

Contact Information: Names, email addresses, and phone numbers when you voluntarily provide them for communications, newsletters, or inquiries
Communication Data: Information you provide when contacting us or leaving comments on videos
Mailing List Information: Contact details when you subscribe to our communications or express interest in our charitable activities

2.2 Automatically Collected Information

Cookies and Tracking Data: Information collected through cookies, web beacons, and similar technologies
Analytics Data: Website usage statistics, page views, time spent on site, and navigation patterns
Technical Information: IP address, browser type, device information, and operating system
Log Data: Server logs that record your interactions with our Website

3. How We Use Your Information

We use your personal information for the following charitable and operational purposes:

Charitable Communications: To send updates about our charitable activities, mission, and impact
Mailing Lists: To include you in our newsletter and informational communications
Website Analytics: To understand how visitors use our Website and improve our services
Response to Inquiries: To respond to your questions, comments, and requests for information
Legal Compliance: To comply with applicable laws, regulations, and charitable organization requirements
Website Security: To protect the security and integrity of our Website and users

4. Video Comments Data Handling

When you leave comments on videos displayed on our Website:

Comments may be publicly visible to other Website visitors
We reserve the right to moderate, edit, or remove comments that violate our community guidelines
Comment data may be retained for record-keeping and community management purposes
We may use comment information to improve our content and engage with our community
You are responsible for any personal information you choose to include in your comments

5. Legal Basis for Processing

Our legal bases for processing your personal information include:

Legitimate Interest: Processing necessary for our charitable purposes and organizational activities
Consent: When you voluntarily provide information or subscribe to communications
Legal Obligations: To comply with applicable laws governing charitable organizations
Vital Interests: To protect the safety and security of our Website and users

6. Data Sharing and Third Parties

We may share your information in the following circumstances:

External Donation Platforms: When you click links to external donation sites, you will be subject to those platforms' privacy policies
Service Providers: With trusted third-party service providers who assist with website operations, analytics, or communications
Legal Requirements: When required by law, court order, or governmental authority
Organizational Partners: With partner charitable organizations for collaborative activities, with your consent

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

7. International Data Transfers

As an international charitable organization serving visitors from the US, UK, EU, and worldwide, your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers, including:

Compliance with applicable data protection laws and regulations
Implementation of appropriate technical and organizational measures
Use of standard contractual clauses where required
Adherence to recognized international data transfer frameworks

8. Data Retention Policies

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy:

Contact Information: Retained until you request removal or unsubscribe from communications
Analytics Data: Typically retained for 24-36 months for statistical analysis
Comment Data: Retained indefinitely unless removal is requested or content violates guidelines
Legal Records: Retained as required by applicable charitable organization regulations

9. Your Privacy Rights

Subject to applicable law, you have the following rights regarding your personal information:

Access: Request information about the personal data we hold about you
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information in certain circumstances
Portability: Request a copy of your data in a structured, machine-readable format
Restriction: Request restriction of processing in certain circumstances
Objection: Object to processing based on legitimate interests
Withdrawal of Consent: Withdraw consent where processing is based on consent

10. Cookies and Tracking Technologies

Our Website uses cookies and similar tracking technologies:

10.1 Types of Cookies We Use

Essential Cookies: Necessary for Website functionality and security
Analytics Cookies: Help us understand Website usage and improve our services
Functional Cookies: Remember your preferences and enhance your experience

10.2 Managing Cookies

You can control cookies through your browser settings. However, disabling certain cookies may affect Website functionality.

11. Security Measures

We implement appropriate technical and organizational security measures to protect your personal information:

Encryption of data in transit and at rest
Regular security assessments and updates
Access controls and authentication measures
Employee training on data protection and privacy
Incident response procedures for data breaches

12. Children's Privacy

While our Website does not have specific age restrictions, we are committed to protecting children's privacy:

We do not knowingly collect personal information from children under 13 without parental consent
If we become aware that we have collected information from a child under 13, we will take steps to delete such information
Parents and guardians may contact us to review or delete their child's personal information

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. When we make material changes:

We will post the updated Privacy Policy on our Website
We will update the "Last Updated" date at the top of this document
For significant changes, we may provide additional notice through our Website or communications
Your continued use of the Website after changes constitutes acceptance of the updated Privacy Policy

14. Contact Information for Privacy Inquiries

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Organization: Vayidom

Website: www.vayidom.com

Email: [Insert Privacy Contact Email]

Address: [Insert Physical Address]

Phone: [Insert Contact Phone Number]

15. Jurisdiction-Specific Rights

15.1 European Union (GDPR)

If you are located in the EU, you have additional rights under the General Data Protection Regulation, including the right to lodge a complaint with a supervisory authority.

15.2 United States (CCPA)

California residents have rights under the California Consumer Privacy Act, including the right to know what personal information is collected and the right to delete personal information.

15.3 United Kingdom

UK residents have rights under UK GDPR and the Data Protection Act 2018, including the right to complain to the Information Commissioner's Office (ICO).

15.4 Other Jurisdictions

We comply with applicable privacy laws in all jurisdictions where we operate. If you have jurisdiction-specific privacy rights, please contact us for assistance.

This Privacy Policy is effective as of the date listed above and governs the collection, use, and protection of your personal information by Vayidom.